For Pennsylvania personal care homes and ALFs
The complete operating platform for personal care and assisted living facilities.
Built on Chapter 2600 and 2800 regulations
Native eMAR available
Chapter 2600 regulations
Chapter 2800 regulations
Staff training
eMAR
Fire drills
Support plans
Resident records
Incident reports
Survey binder
Why CareBase
Built around the way Pennsylvania care homes actually operate.
CareBase connects the work with the proof. Training completions, assessments, credentials, incidents and inspections stay linked to supporting records. Assign follow-up, monitor deadlines and prepare the documentation a surveyor requests—without rebuilding the story from separate systems.
The difference
What makes CareBase different
What’s inside
Manage resident care, staff training and compliance in one place.
From admission to daily care, keep the resident record connected.
Bring records together
Admissions, assessments and clinical notes stay with the resident record.
Coordinate daily care
Keep support plans and follow-up tasks connected to the work.
Keep documentation ready
Find supporting records without rebuilding them from separate systems.
Survey readiness, live
A readiness score built on Chapter 2600 and 2800 regulations shows exactly where your home stands today, with every open item, its regulation and its due date.
Every requirement tracked against the regulation
Open items ranked by risk, with due dates
Flags issues before a surveyor finds them
Survey risk
3 open items
Two staff short on annual training hours
High risk §2600.65
Resolve
October fire drill has not been logged
High risk §2600.132
Resolve
Annual assessment due for M. Kline
Low risk §2600.225
Resolve
8:00 AM medication pass
4 of 6 given
R. Alvarez
Lisinopril 10 mg, 1 tablet by mouth
Given 8:04 AM
M. Kline
Levothyroxine 50 mcg, before breakfast
Given 8:06 AM
D. Shaffer
Metformin 500 mg, with breakfast
Mark given
eMAR, built right in
Medication passes, PRN reasons and refusals are recorded at the point of care, then carried straight into your survey documentation. No second system, no re-typing.
Timestamped at the med cart
PRN reasons required, never forgotten
Ready for review the moment a dose is given
Training that tracks itself
Annual hours, orientation and certifications are tracked for every person on staff. When someone falls behind, CareBase shows it early and lets you assign a makeup course in one tap.
12-hour annual requirement tracked per person
Certifications with renewal reminders
Makeup courses ready to assign
Annual training hours
2 behind
Amber S.
Complete
Tyler R.
4.5 hours short
Jess M.
Complete
Carla B.
Makeup assigned
Resident records
Medical evaluations, assessments and support plans in one record, with reminders before anything expires.
Daily tasks
Fire drills, safety checks and routines scheduled and logged, so the record is complete before anyone asks.
Survey binder
One tap assembles your documentation into an organized binder, with open items flagged up front.
That’s the whole point of CareBase.
Pricing
A base plan, then only what you need.
Start with CareBase Core and add the modules you need. Core and add-ons are priced per facility, with no per-resident or per-staff charges. Training-only teams can choose CareMetric Train.
CareMetric Train
$239
per month · unlimited active learners
Maintained course library and live classes with QR check-in
Training records, certificates, compliance mapping
Flat monthly price — no per-person overages
Self-serve setup, CSV roster import
CareBase Core
Base plan · add what you need
$199
per month · per facility, unlimited residents & staff
Resident records, PA assessments, support plans & care delivery
Admissions, dietary, maintenance, emergency planning & family portal
Optional Staff Training, Workforce, Survey & Compliance, and Billing modules
Flat monthly price per facility — no per-person charges
CareMetric Portfolio
Custom
CareBase across a multi-facility portfolio
Portfolio reporting & rollout support
Guided migration, contract & security review
Priority support
Add-ons for CareBase Core
Each billed per facility, per month
eMAR
$149/mo
Med passes, PRN follow-up, and controlled-substance counts — limited to staff whose med-admin training is current.
Staff Training
$99/mo
PA-mapped courses, automatic assignments, certificates, and live classes for unlimited staff.
Workforce
$99/mo
Scheduling, credential and license tracking, background checks, and competencies.
Survey & Compliance
$149/mo
Survey Day, mock inspections, plans of correction, incidents, DHS forms, policies, and the copilot.
Resident Billing & Payments
$99/mo
Rate agreements, statements, receivables, personal funds, and family payments through the portal.
Want everything? CareBase Complete bundles Core and every add-on for $649/month per facility.
Every plan includes a business associate agreement at signup, with records stored in the United States. No long-term contract, and you can export your records before leaving.
What is CareBase?
CareBase helps Pennsylvania personal care homes and assisted living facilities manage staff training, resident records, daily operations, and survey documentation in one system.
How much does it cost?
CareBase Core is $199/month per facility (unlimited residents & staff); add only the modules you need, each a flat price per facility. Training-only teams can choose CareMetric Train at $239/month (unlimited learners). No per-resident or per-staff charges.
What does it replace — and not replace?
CareBase can replace separate training spreadsheets, attendance trackers, survey binders, and basic scheduling tools. It works alongside your payroll, HR, and accounting systems. Compatible electronic health record systems can connect through FHIR. Keep using your existing medication administration record unless your facility completes enrollment, clinical approval, and a documented switch to CareBase’s native eMAR.
Can a state surveyor get access?
Yes. Share only the records a state surveyor requests through time-limited documentation rooms (or guest documentation portals), and Survey Day Mode helps your staff manage requests during the visit.
How fast can we start?
You can create an organization and begin setup online. Import your staff roster, confirm requirements, and add existing records before reviewing readiness. You can also explore a demo with fictional facility data.
Readiness check
Find out where your home stands today.
20 readiness checks, a 30-day action plan, and three fillable worksheets for Pennsylvania personal care homes and Assisted Living Facilities (ALFs). No email required.